WP3- Engineering Forum Reporting Period 2 (1 July 2009 - 30 September 2009)

Achievements in reporting period:

• List of activities organised during reporting period
  1. no EW & no TOG
  2. Two institutes Yebes (July) and Dwingeloo (August) have been visited for the DataBase part

• Meetings attended – both meetings for NA organisation or meetings on behalf of RadioNet
  1. none

Problems / Issues

• Issues - organisational, administrative or other problems foreseen

- Financially Database is sufficient to perform the task. The four travels charged to the budget are below 4k total.

- The prognosis for the Data Base is improving. A visit of at least three-four instituts by the end of the year is planned.

- At the same time, during the Engineering Forum that will be held in Bonn, the questionnaire (Database) may be distributed to the remaining ones. Clearly some time will elapse while waiting for the response, and we cannot say that the task will be completed, but it is for sure a better situation than a few months ago.

- Regarding EW, we had only few cases of delays, which were solved via contacting Aukelien.

- Some of the travel claim forms have arrived very late, even 6 month after the workshop.

- It is an issue for us to make a deadline for the claim submission, since the workshop report (including finances) as a deliverable should be ready within 2 months after each workshop.

- We would like to have a feedback of the WP3 financial status of the travel/LOC budget.

• Red flags - major problems

- no problems with the pre-financing of the personnel costs at MPG

Forward Look

• Plan for next year – 12 month outlook, more detail in first 6 month (including budget for each planned meeting/workshop)

- Milestones:

• 1st TOG meeting : planned:03 done:04
• 1st EW : planned:06 done:06
• Database Report1: planned:06 done:
• 2nd TOG meeting : planned 11 done: scheduled for 12 (4.12.2009)
• 2nd EW : planned 14 done: scheduled for 11 (16-17.11.2009)
  

- Deliverables

• 1st TOG meeting Report : planned: 05 done: 07
• 1st EW Report : planned: 08 done: 08
• Databse Part1 : planned: 12 done: some delay forecasted
• 2nd TOG meeting Report : planned: 13 done: should be on time
• 2nd EW Report: planned: 16 done: should be 13

The meetings are organised on plan. I can't give any details on the budget of the past and future meetings, since I don't have any end-numbers. But we try to keep the cost of the meetings within the foreseen budget. We think that the entire budget for WP3 (TOG&EW) will be not exceeded.

Done by I. Rottmann (22.09.2009) & E. Limiti (23.09.2009)